KR Recruitment Luxembourg is delighted to be recruiting this Company Secretary for a Family Office in Luxembourg. This role calls for an established company secretary, with ideally experience in working with HNWIs. The role therefore calls for ultimate discretion.
Typical tasks will include:
Draft and review of various legal documents such as circular resolutions, minutes of board meeting of directors - managers / shareholders, draft of various agreements, proxies, convening notices, etc.
Maintenance of the files - both hard copy and electronic
Legal advisory on practical issues
Incorporation of companies (corporate documentation, KYC documentation, creation of administrative records, draft of deed… )
Ensure all company records and statutory registers are properly maintained
General coordination, management and follow-up of legal documentation
Day-to-day management of all the various entities
Contracts such as share purchase agreement, management, domiciliation and administration agreement, indemnity agreement and side letters
Coordinate the work of and advise about the day-to-day work
Coordinate the communications with clients as well as all internal and external parties concerned on the client companies
Ensure proper maintenance of (legal) records of all actions taken is provided
Review legal processes
Liaising with clients, representatives, third parties (external advisors, bank, etc…) and administrative follow-up, coordination of the execution of the relevant documentation for closings.
Provide other administrative services as may further be requested from time to time by the Management.
Degree in Business / Corporate Law
Good knowledge of Luxembourg structures is essential
Good knowledge in issues such as Compliance, Securitisation, Domiciliation etc….
Fluency in English is an absolute requirement, with languages such as French or German considered a plus
Ability to communicate effectively and in a timely manner; ability to respect agreed deadlines
Conscientious positive outlook and motivational attitude towards other staff
For a confidential discussion regarding this role, please send us your CV in the first instance.